Search Jobs

Legal Secretary - Floater (54709)

• Houston, TX
• Direct Hire
• Job ID: bc844af2-aef0-4b67-a4e4-e1f501f2240c

• Assist with planning and attending meetings of the Board of Directors of the firm’s municipal utility district clients and take notes of all board actions and decisions.
• Draft and prepare agendas, orders, and resolution required for Board of Directors meetings and prepare multi- lingual agendas for election matters (outside translation services are used).
• Ensure that the Board of Directors follows proper legal procedures at meetings (such as no entering into executive session inappropriately).
• Prepare minutes of the Board meetings.
• Interact with the Directors of the districts as well as the other consultants for the districts, including engineers, operators, bookkeepers, and tax assessor/collectors.
• Prepares documents for obtaining the approval for annexation of land to districts and administers the applications for such approval.
• Provide documents for the required annual review of investment policies and investment strategies; prepare required certificate pages.
• Maintain district files and permanent documents.
• Review and finalize correspondence, including proofreading, editing and redlining.
• Record all client billable hours on the firm's tracking system timely.

• 4 or more years of experience supporting multiple corporate/transactional attorneys in a law firm setting is required. 
• 2 or more years of administrative assistant experience, included strong typing, editing, and clerical/administrative skills is required.
• Advanced knowledge of all Microsoft Office suite of programs (especially Word, Outlook, Excel), Workshare Compare, and NetDocs (or other document management systems) as well as working knowledge of Adboe Acrobat is required.
• Knowledge of Texas real property online recordings (CSC - ePrepare),  Texas Secretary of State recordings/searches (SOS Direct), and Texas Comptroller (eSystems) is preferred, but not required.
• Knowledge of e-filing in both State and Federal courts is a plus.